1. These Rules incorporate- and take precedence over the procedural portions of the Constitutive Act of the African Union. In the event of dispute the interpretation of the Chair is final provided there is not a successful appeal.
2. The official language for all sessions is English. Business may be conducted in other languages only if the speaker provides translation.
3. All Member States belong to the Assembly of Heads of State and Government as well as the following organs:
The Executive Council
The Committee on Democracy, Governance and Human Rights
The Committee on Economic Matters
The Committee on Social Matters
The Committee on Peace and Security
4. Other subsidiary bodies may be established with the approval of the Assembly.
FACULTY ADVISORS AND CONSULTANTS
5. The Secretariat of the Model African Union shall designate Faculty Members to serve as Faculty Advisors and Consultants in the various organs of the Model AU.
6. The Faculty Advisors and Consultants shall attend to the needs of all delegates and shall not be limited to their own delegates.
7. The Faculty Advisors and Consultants shall assist the Chairs and other Officers in running the sessions as necessary. Faculty advisors and consultants shall not vote or participate in debate.
8. Faculty Advisors with the guidance of the Director shall take actions as necessary to ensure the smooth functioning and integrity of all organs of the Model AU.
9. In accepting a country assignment, faculty advisors, their sponsoring institutions and delegations accept the responsibility to fully prepare the representation of their country and to observe the process of the Model as contained in materials provided by the Director.
10. Committees, Council and the Assembly of Heads of State and Government shall have two officers, namely the Chair and Vice-Chair, who shall be appointed by the Director.
11. Officers appointed by the Director shall attend virtual training sessions as required and will perform the work of their office as specified in the rules of procedure, the program, and as communicated to the officer by the Director. With respect to appointment to office and the interpretation of work to be performed, the decision of the Director is final. Officers will work with Faculty Advisors and Consultants, and the Secretariat to ensure the smooth running of all aspects of the Model.
12. Officers of the Committees, Council and the Assembly of Heads of State and Government are officers of the Model AU and may not represent their delegation in deliberating and voting on resolutions in the Assembly of Heads of State and Government.
13. All officers shall meet with the Secretariat as needed to discuss the Committee and Council process and their duties therein.
14. In addition to those powers specified elsewhere, the Chair of a Committee or Council and of the Assembly of Heads of State and Government shall interpret these Rules, rule on Points of Order, assure parliamentary order, accord speaking rights, put the question, announce decisions, limit the number of times a delegate may speak on any question, open and close the speakers list and close debate.
15. The agenda of the Opening Plenary Session on Saturday, February 19 will be the following (in order): (1) Convening of the Model AU; (2) Keynote Address; (3) Adjournment to Committee.
16. The agenda for the ordinary sessions of the Committees and Council on Saturday, February 20 and Sunday, February 21 shall be to consolidate draft resolutions under each topic into a single draft resolution on each topic and for the Committee or Council to debate and vote on each consolidated draft.
17. The Committees and Council shall only consider the agenda topics assigned to them.
18. The agenda for the Assembly of Heads of State and Government shall be to consider, debate and vote on the resolutions passed by the Executive Council, the Committee on Democracy, Governance and Human Rights, the Economic Committee, Committee on Peace and Security, and Social Committee.
GENERAL PROCEDURES AND RULES OF DEBATE
19. An amendment is anything that adds to, deletes from, or changes a draft resolution. A motion totally replacing the original proposal or not directly related to it is not an amendment and shall be ruled out of order by the Chair. An amendment may not itself be amended. An amendment which is counter to an amendment already adopted shall be ruled dilatory by the Chair.
20. No one may speak without first being recognized by the Chair.
21. When speaking, delegates will see that their remarks are germane to the motion on the floor. If they fail to do so, the Chair shall call them to order without delay.
22. At any time, a delegate may complain of improper procedure under these Rules by raising a Point of Order. The Chair shall immediately rule upon the Point and his/her decision is final, unless a two-thirds majority votes to Appeal (and thereby reverse) his/her decision. A Point of Order is the only action that may interrupt a speaker.
23. In order to ask a question of the Chair on any matter, delegates will rise to a Point of Information. The Point of Information will not interrupt any speaker.
24. To end the session for a specified period of time, a motion to suspend the session will be required. Such a motion would be required to end the session in expectation of resuming at a specified time. Such a motion will also be required for either moderated or un-moderated caucuses. Such a motion requires a second, is not debatable, and is decided by a simple majority. The same applies to a motion to adjourn, which is necessary when the Assembly of Heads of State and Government, a Committee or the Executive Council has dispensed with all its business and wishes to end its deliberations for the year. These motions may be ruled dilatory by the Chair, whose decision is subject to Appeal.
25. The order of precedence of motions is as follows: (1) Point of Order; (2) Suspend the Session; (3) Adjourn the Session; (4) Suspend/Resume Debate; (5) Close Debate; (6) Other motions; (The Proposal under Discussion [main motion]).
GENERAL VOTING RULES
26. Each Member State shall have one vote and only one voting representative on each Committee, the Council and in the Assembly of Heads of State and Government.
27. Drafting consolidated resolutions and amendments thereto in Committee or the Council requires a simple majority.
28. In determining a simple majority in Committees and the Council, only those votes of yes or no shall be counted. A vote of abstain shall not be used in determining whether there is a majority in Committees or the Council.
29. Unless otherwise specified, all voting will be electronic. Before voting commences, any delegation may request a roll-call vote. The Chair shall rule on the request, and his/her ruling is subject to Appeal. The roll call shall be in alphabetical order, starting at a random point determined by the Chair for each vote. The voting may not be interrupted except by a Point of Order concerning voting procedure.
30. In Committee and Council only when taking a vote electronically, the Chair will ask for those in favor, those opposed, and abstentions. When named in a roll call, a delegate shall answer yes, no, abstain, or Pass. If he/she responds with the latter, the delegate has indicated his/her desire to pass at this time. The Chair will run through the entire roll once, and will then call those who have Passed. Upon being called a second time, a delegate will respond yes, no, or abstain (only).
31. Once all votes have been tabulated, the chair, only on roll-call votes, will ask for changes in vote. After any changes have been noted, the result of the vote is announced.
32. After debate on a proposal or amendment has been closed, but before voting commences, a delegate may move to divide the question. He/she would do so if he/she desires to vote on the proposal or amendment in several parts. Such a motion must specify the intended division, is not debatable, and is put to an immediate vote, a simple majority being required. Once all parts of a proposal or amendment are voted on, the entire proposal or amendment shall be put to a vote. If all of the operative parts of a proposal are rejected, then the proposal itself is rejected.
33. While in voting procedure, each voting delegate must have their camera on. At other times delegates may elect to have their camera turned on, off, or have a place holder. The propriety of any place holder or virtual background will be determined by the Chair to ensure decorum.
PROCEDURES FOR COMMITTEE/COUNCIL RESOLUTIONS AND AMENDMENTS
34. A draft resolution is a substantive document related to a specific topic on a Committee or Council agenda submitted for decision. Draft resolutions may be submitted to a Committee or Council folder in GoogleDocs beginning on February 15 and no later than February 19.
35. No single delegation may be the original sponsor of more than one resolution in each Committee.
36. A motion or proposal may be altered by a friendly amendment meaning a change agreed to by all sponsors of that motion or proposal. Such amendments must be announced to the Chair. All other amendments are unfriendly. Such ordinary amendments must be moved and seconded. An amendment moved and seconded will be debated and voted on in accordance with the rules for debate and voting of the main motion or proposal. Motions to introduce proposals or amendments (or any other motion, for that matter) may be made either in a speech or after being recognized by the Chair.
37. Motions for reconsideration are not allowed.
38. Once a Committee or the Council decides to open discussion on a consolidated draft resolution under an agenda topic or sub-topic, the Chair will establish a speakers list of no more than ten. Those wishing to speak will raise their placards and will be assigned a position on the list. The Chair will call upon delegates to speak in the order they appear on the speakers list. Delegates may request to be added to the list any number of times until the Chair limits the number of times a delegate may speak, closes the speakers list, or debate is closed by a motion. Once a specific speakers list is exhausted, any delegate may move to reopen the speakers list. This motion must be seconded and is not debatable. Debate will continue until it is suspended or closed, the meeting is suspended or adjourned, or the speakers list is exhausted (once exhausted, the Chair will announce closure of debate and bring the proposal, if any, to an immediate vote).
39. During discussion of a topic, any delegate may make a motion for a moderated caucus of the Committee or Council on a specific agenda item. The delegate will specify the amount of time for the caucus and the topic to be moderated. In a moderated caucus the Committee or Council remain in session but operate informally. The Chair in Committees and Council and designated Moderators in agenda topic groups will recognize delegations that wish to speak in turn at the Chair’s or Moderator’s discretion. No speakers list is used however the original mover of the motion will be allowed to speak first. The moderated caucus may be used as a question and answer period for certain or multiple delegations, or as a means to facilitate a discussion of provisions in a draft resolution.
40. During discussion of a topic, a delegate may make a motion for an unmoderated caucus. The delegate making the motion must specify an amount of time for the caucus. The adoption of this motion requires a majority of members present and voting. If passed, the unmoderated caucus allows delegates to enter a caucus room, and converse and negotiate with other delegates without any formal rules or limitations. Due to the unstructured nature of these suspensions, delegates are permitted no more than 40 minutes of unmoderated caucus time for every hour of debate. Delegates are encouraged not to spend more time in unmoderated caucuses than necessary-they are most useful for the writing of draft language.
41. When a speakers list is used, the speakers shall be given one and one-half minutes. The Chair will call speakers to order if they exceed their time. The Chair shall ensure that all delegates have equal opportunity to participate in debate.
42. Prior to beginning his/her speech, a delegate may request that all or part of his/her time be yielded to another. Once yielded, time may not be yielded a second time.
43. A delegate may speak to the draft resolution, amendments moved thereto and the agenda topic, or all of the above while on a particular speakers list.
44. A Point of Inquiry may be used to question a speaker after he/she has finished his/her remarks: a questioner will address the Point to the Chair, who will then ask the speaker if he/she wishes to yield. In order to ask a second question, a second Point of Inquiry will have to be raised, and the speaker again asked to yield. The Chair will ensure that Points of Inquiry are only used to raise questions of clarification or for additional information.
45. At any time prior to the exhaustion of the speakers list, a delegate may move closure of debate on a proposal or amendment. The Chair will allow two speakers against closure (only), and will limit time and ensure that the remarks are germane to the closure. A vote will immediately follow the speeches, with a two-thirds majority necessary.
46. After the debate is closed, either through exhaustion of the speaker list or a successful closure motion, the proposed draft resolution or amendment will come to an immediate vote. If debate is closed on a topic, proposed resolutions will be voted on in the order they were submitted to the Secretariat. If adopting one resolution necessarily implies excluding a subsequent proposed resolution, this latter resolution shall be ruled out of order.
47. The Committees shall establish an order of presentation of their resolutions to the Assembly.
48. Committees and Council shall deliberate and act upon draft resolutions until the time for the meeting has ended or the agenda is exhausted.
PROCEDURE FOR RESOLUTIONS IN THE ASSEMBLY OF HEADS OF STATE AND GOVERNMENT
49. Resolutions passed by Committees and the Council are automatically the agenda of the Assembly of Heads of State and Government. The delegate representing the Head of State or Government of each delegation must be the delegate who represented the country in the Committee sponsoring the resolution on the floor.
50. For each Committee and Council resolution in turn the Chair shall open a Speaker’s List of one for and up to two against the resolution.
51. On conclusion of debate the Chair will ask if there are any motions to divide the question. If there are one or more such motions the procedure for dividing the question will be followed for each in turn. On completion of this process or if there are no motions to divide the question the Assembly will vote yes or no on the main motion a two-thirds majority being necessary for passage.
52. There shall be a Secretariat composed of Faculty Advisors appointed by the Director.
53. Any delegate, delegation or officer may request information, clarification or guidance from the Secretariat.
ADMISSION OF NEW MEMBERS
54. Any motion on the admission of new Members shall first be submitted at the beginning of the Opening Plenary Session. Passage requires a two-thirds majority.
AMENDING THE TREATY
55. Amendments to the Constitutive Act may not be considered by this Assembly but it may consider the creation of protocols mentioned in the Act.
56. Certificates of participation shall be awarded to all delegates and certificates of service shall be awarded to all officers.
57. The following awards shall be given at the closing ceremony of the Model African Union:
Committee Leadership Award
Michelle Tooley Outstanding Delegation Award
58. The Officers of each Committee and the Council shall consult with one another and the committee faculty advisor(s) to nominate up to three individuals for the Committee/Council Leadership Award. This award shall go to the individuals who have made the most significant contribution to fostering consensus, capturing the essence of complex issues, and leading the respective Committees and Council toward effective action.
59. Immediately prior to the final adjournment of each Committee and the Council, they shall vote for the Michelle Tooley Outstanding Delegation in Committee/Council Award for all Committees and the Council. Each delegation votes for up to three delegations it believes contributed most to the accomplishments of the Committee or Council. Chairs and Vice-Chairs are also given a ballot. There is no ranking on individual ballots.
60. The Faculty Advisors shall tally the votes from each Committee and the Council.
61. The three delegations receiving the most points will normally receive Michelle Tooley Outstanding Delegation in Committee/Council Awards, but Faculty Advisors may confer fewer or more awards after considering the final vote tally.
62. Winners of the Committee/Council Leadership Award will be announced at the conclusion of the Assembly Meeting. The winners of the outstanding delegation in committee/council award will be notified through their faculty advisors shortly after the conclusion of the Model.
63. Faculty who incorporate the Model African Union simulation into a credit-bearing course are discouraged from employing measures such as number of resolutions passed, speaking time in committees, or awards won at conference for the purpose of course evaluation as such external pressures can distort the simulation. To maximize the experience for all participants and make it as realistic as possible, it is recommended that faculty advisors emphasize pre-conference and/or post-conference evaluation instruments in their course design.
64. Robert's Rules of Order, Revised will be the parliamentary authority for all rules of procedure not covered above.
Definitions and Clarification
1. Simple majority: 50% + 1 of those voting on the issue, excluding all abstentions.
2. Two-thirds majority: 66.67% of those voting on the issue, excluding all abstentions in Committee/Council only. In the Assembly two-thirds is 66.67% of all delegations present.
3. Two-thirds absolute majority: 66.67% of the membership of the Committee/Council or Assembly of Heads of State and Government.
4. There is one speakers list on any one issue, set of inquiries or amendment except as explicitly stated in the rules. It is not divided into for and against since some speakers are not specifically for or against the issue but rather may wish to propose amendments, etc.